In 2027 Hutton Rudby Village Hall will celebrate it’s centenary. Apart from ensuring the day to day running of the hall, the management committee has a responsibility to ensure that a sustainable administrative structure exists.
This page describes the organisational structure of the village hall, indicating where important vacancies exist. Between now and 2027 further vacancies are likey to occur in key areas. The viability of the hall is clearly dependant upon recruitment to these vacant posts.
If you might have an interest in becoming a trustee you are warmly invited to contact the chair or any member of the management committee for an informal chat.
HUTTON RUDBY VILLAGE HALL
An Introduction for new trustees
to be read in association with Hutton Rudby Village Hall Organisational Structure
Hutton Rudby Village Hall is a registered charity and is administered by a management committee of trustees, supported by individuals who are non trustees, according to the latest scheme (constitution) published in 2001 filed with the charity commission. All are volunteers.
The management committee is composed of 6 elected trustees, currently 2 vacancies exist, 6 trustees from user groups now reduced to 5 following the relocation of the brownies meeting venue, with the option of additional co-opted members, and is supported by a secretary, a booking secretary and an honorary treasurer who are currently non trustees. The hall manager is a self employed contractor with responsibilities for day to day running of the hall.
An annual general meeting to appoint trustees for the following year and agree the annual charity commission return is held usually in May and there are an additional three or four management group meetings throughout the year.
The day to day running of the hall is overseen by the operations group consisting of the secretary, booking secretary, a trustee and the hall manager co-ordinated by the operations group manager, also a trustee.
Currently there are vacancies for two elected trustees, and the roles of vice chair and manager of the operations group are unfilled and are being covered by the present chairman who will vacate the positions in May 2022.
Continuing vacancies in key posts have potential implications for the viability of the hall.
The hall maintenance schedule continues and the hall remains in a good structural and financial condition. Since the relaxation of social mixing restrictions in July 2021, the number of hall bookings is progressively increasing to the same or just above the pre lockdown pattern.
The approach being taken by the management committee is to bring this situation to the attention of user groups and the wider village community by posting notices around the hall and using the website and social media for wider dissemination and at the same time populate the website governance page with important documentation and links to wider resources which outline the responsibilities of trustees and provide guidance to those who might consider becoming a trustee.